MINERS
Compliance
Athletic Training

Recruiting

Recruiting Guides

Recruiting Records

  • Recruiting Logs
    All Head and Assistant Coaches must maintain an accurate record of all contacts, evaluations and telephone calls with prospective student-athletes. While blank forms for maintaining such records are available below, Coaches may use whatever format they choose as long as the records are accurate and complete. Coaches must submit recruiting records to the Compliance Office each month regardless of whether any recruiting activities occurred during that particular month. If a Coach does not partake in any recruiting activities, or exchanges only electronic correspondence with prospects, a simple memo stating that either no recruiting activity occurred or only e-mail exchanges took place during the given month will suffice. In situations where a Coach is regularly e-mailing certain prospects, the names of those prospects must be submitted.
  • Coaches are required to submit recruiting records to the Compliance Office by the tenth of each month.

    Recruiting Log

  • Record of Recruiting Person Days/Evaluation Days
    This Form must be submitted to the Compliance Office along with your other recruiting records each month, regardless of whether any recruiting activities occurred during that particular month.

    M/W Basketball - In men's and women's basketball, a recruiting-person day is defined as one coach engaged in an off-campus recruiting activity of a prospective student-athlete on one day; two coaches engaged in recruiting activities on the same day shall use two recruiting-person days. Men's basketball staff members shall not exceed 130 recruiting-person days. Women's basketball staff members shall not exceed 100 recruiting-person days.

    Men's Basketball Recruiting Person Days
    Women's Basketball Recruiting Person Days

    Football, Softball & Volleyball - An evaluation day is defined as one coach engaged in the evaluation of any prospective student-athlete on one day; two coaches making evaluations on the same day shall use two evaluation days. The combined total of such days for all staff members shall not exceed 42 in football, 50 in softball and 80 in women's volleyball.

    Football Evaluation Days
    Softball Evaluation Days
    Volleyball Evaluation Days

Unofficial Visits:

  • Unofficial Visit Log
    Unofficial visits may be made at any time with the exception of during a Dead Period, including the time period before the prospect's senior year in high school. In order for the Compliance Office to track unofficial visits, please complete the Unofficial Visit Log and submit it to the Compliance Office along with your other recruiting records each month.

Official Visits:

  • Official Visit Approval Form
    At least 48 hours prior to the start of the visit, Coaches must submit an Official Visit Approval Form, along with a copy of the prospect's transcript and test scores to the Compliance Office. The Business Office will not confirm travel arrangements until they receive a signed Official Visit Approval Form from the Compliance Office.
  • Student Athlete Host Form
    During an official visit, a student host must adhere to institutional, conference, and NCAA rules and regulations as set forth in the Student Host Form. This form must be completed and returned to the Compliance Office prior to the official visit. The Business Office will not disburse host money without receiving the signed Student Athlete Host Form from the Compliance Office.
  • Prospect Declaration Form
    Prior to the Prospects departure from campus, a member of the coaching staff must review the Prospect Declaration Form with the Prospect. This document must be signed by the Prospect and the Head Coach and forwarded to the Compliance Office.
  • Complimentary Admissions Request Form
    High school/two-year college coaches and prospects on official or unofficial visits are permitted to receive two complimentary tickets, provided that they are placed on the Complimentary Admissions Request Form. This form must be submitted to the Compliance Office no later than 48 hours prior to the start of the contest for which complimentary admission is requested.

UTEP Athletics